Approvals, onboarding, reporting, data hand-offs, cross-tool syncs. We map every repeatable process in your operations, then rebuild it end-to-end so the work happens without anyone touching it.
If a person is running the same steps every week, an AI-driven workflow can run them faster, at any hour, without missing a case. We look at your operations and pick the ones with the highest hours-back yield.
New client kickoffs, contract routing, welcome sequences, provisioning access across every SaaS tool. The paperwork and clicks that eat your ops manager's Monday.
Expense reports, PTO requests, purchase orders, discount asks. The stuff that sits in an inbox for three days because nobody knows whose turn it is.
Weekly ops reports, month-end close packs, board decks. Pulled from every tool, formatted the way your team reads them, in your inbox before the meeting.
The 'copy from Tool A into Tool B' work that plagues every ops team. Notion → CRM. Gmail → Airtable. Stripe → QuickBooks. Whatever pair of tools your people are bridging by hand.
Every workflow ships with monitoring, rate limits, error alerting, and a kill switch. If something goes wrong at 3am, we know and you don't wake up to a mess.
No twelve-month digital-transformation program. A tight discovery, a lean build, workflow live, then a compounding roadmap of what to automate next.
We spend a working day with your operations, finance, and support leads. Map every process, tag it by effort, error rate, and volume. Come out with a ranked list of what to automate first.
We build the top-ranked workflow end-to-end against your existing stack. No throwaway tooling; if you already run Zapier, n8n, Make, HubSpot, we integrate rather than replace.
The workflow runs in parallel with your existing process for a week. We monitor every case, catch every edge, tune every rule. Nothing goes live until the shadow matches your team's judgment.
Human process retired. Full runbook handed to your team so anyone can extend or override. First hours-back report in your inbox.
One workflow every 3-4 weeks after the first. Compounds fast: by month 6 most clients have reclaimed 40-80 hours per operator per week.
We agree on a specific hours-back target before we start (how many hours per week the automated workflow saves your team). If the workflow misses that target by month 2, every hour of build after that is on us until it hits.
Written into the contract. No small print, no clawback games.
The proof isn’t in the pitch deck. It’s in what shipped and what changed.
“The AI integration into our existing platform automated 80% of our manual workflows. Our team now focuses on strategy instead of repetitive tasks.”
The ones founders and operators ask before we sign. Don’t see yours?
Ask on a discovery callThose are runtimes. Great tools; we use them ourselves. But a runtime is not a system. Buying Zapier doesn't tell you which workflow to automate first, doesn't rebuild your approval logic, doesn't ship guardrails, and doesn't stay on it when things drift. We do the design, build, and monitoring; the runtime is an implementation detail.
For most mid-market ops teams, RPA is overkill and expensive. Modern workflow tools plus a thin AI layer for the judgment calls does 95% of what RPA does at 10% of the cost. We'll tell you honestly if you need real RPA (rare) or if a lighter stack fits (usually).
Every workflow has monitoring, alerting, retries, and a kill switch. We're paged before you are. First 30 days of live operation include our incident response; after that it's part of the retainer.
HubSpot, Salesforce, Pipedrive, Attio, Notion, Airtable, Google Workspace, Microsoft 365, Slack, Stripe, QuickBooks, Xero, Segment, Zendesk, Intercom, Front, and about 200 others. If your tool has an API or CSV export, we integrate.
If we don't hit the agreed hours-back target by month 2, we work for free until we do. Written into the contract.
First workflow build is a one-time fee sized to complexity and integration surface. Then a monthly retainer covers operation of everything we've built plus new workflows on the roadmap. Every engagement pays for itself inside 90 days on hours-back alone.
Book a free consultation. We'll audit your operations for 30 minutes on the call and tell you exactly which workflow would reclaim the most hours first.